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The access and use policy for the University Archives and Special Collections (UASC) is designed to both encourage access to the materials in the
collections and to ensure that the materials are both protected and preserved for future use.
- Access to materials: Materials are generally housed in the
UASC because they are unique, rare or fragile. These items therefore
do not circulate, and researchers must use the items in the
Archives Offices located in rooms LS112 and LS114 of the Life
Sciences Building. During the Library’s temporary relocation
during its renovation projects, some materials from the Rare
Books collection may be available for use in the Underground.
Please refer to the Library’s Closed Collection Policy for more
information. The UASC are available for use by any and all researchers
between the hours of 8:00 am - 5:00 pm, Monday through Friday,
although specific hours may vary. It is recommended that potential
users call in advance to schedule an appointment with the university
archivist or to confirm current hours. Researchers will be asked
to fill out a registration form before using any material.
- Classroom instruction: Faculty members are encouraged to contact
the university archivist to develop specialized instruction
sessions utilizing rare and historic materials. Use of the UASC
gives students valuable experience accessing primary source
- Preservation concerns: Due to their nature, materials in the
UASC require special care when handling. Researchers must maintain
the original order of all materials used. If something appears
out of order, please inform the university archivist. Pencils
may be used to take notes while working with materials; ink
could cause irreversible damage and must be avoided. No food
or drink is permitted in the reading room. Materials may not
be leaned on, written on, folded, traced or handled in any way
likely to damage them.
- Reproductions and copying:
- All photocopying and scanning will be done by the USAC
staff. Some material may be unavailable for reproduction
due to the items’ fragility. Use the markers provided
to indicate the items to be duplicated.
- The copyright law of the United States (U.S. Code, Title
17) governs the making of reproductions of copyrighted material.
The UASC does not control the copyright of all of the materials
in the collections. It is the responsibility of the researcher
to obtain permission for use of any material where copyrights,
literary property rights, or other forms of ownership of
intellectual property may apply, in conformance with the
provisions of the United States Copyright law. Photocopies
and scans are provided for scholarship and research purposes
only and may not be further reproduced.